Privacy Policy
Last updated: 8 June 2026
1. Who we are
ReconcileAI ("we", "our", "us") is an AI-powered bank reconciliation platform. We are the data controller for the personal data collected through this website and, when launched, our product.
For any privacy-related enquiries, contact us at: privacy@reconcileai.io
2. What data we collect and why
Waitlist registration
When you submit your email address to join our waitlist, we collect:
- Your email address
- Timestamp of submission
- Whether a business email was used (a true/false flag — we do not store the domain separately)
We use this to manage the waitlist, notify you when we launch, and send you relevant product updates.
Legal basis: Consent (Article 6(1)(a) UK GDPR). You can withdraw your consent at any time by emailing privacy@reconcileai.io and we will remove your details promptly.
Website analytics
We use Vercel Web Analytics, a privacy-first analytics tool. It collects no personally identifiable information, uses no cookies, and does not track you across websites. We see only aggregated, anonymised data — page view counts and general traffic patterns.
Legal basis: Legitimate interests (Article 6(1)(f) UK GDPR) — understanding how visitors use our site so we can improve it.
3. Sub-processors
We use the following third-party services to operate this website:
| Provider | Purpose | Location | Safeguard |
|---|---|---|---|
| Supabase, Inc. | Database — stores waitlist email addresses | USA | Standard Contractual Clauses |
| Vercel, Inc. | Website hosting and anonymous analytics | USA | Standard Contractual Clauses |
We do not sell your personal data. We do not share it with any third party for marketing purposes.
4. How long we keep your data
Waitlist email addresses are retained until whichever comes first:
- You ask us to remove them, or
- 12 months after our product publicly launches — at which point we will either convert you to an active account (with your explicit consent) or delete the data.
Anonymised analytics data has no fixed retention limit as it cannot be linked to any individual.
5. Your rights
Under the UK GDPR and the Data Protection Act 2018, you have the right to:
- Access — request a copy of the personal data we hold about you
- Rectification — ask us to correct inaccurate or incomplete data
- Erasure — ask us to delete your data ("right to be forgotten")
- Restriction — ask us to pause processing while a dispute is resolved
- Objection — object to processing based on legitimate interests
- Portability — receive your data in a structured, machine-readable format
To exercise any of these rights, email privacy@reconcileai.io. We will respond within one calendar month.
6. Cookies
This website uses no cookies. Vercel Web Analytics is entirely cookie-free and does not fingerprint or track individual visitors.
7. Financial data
ReconcileAI's product will process financial data — specifically bank transaction records — once we launch. This data will be subject to a separate, detailed privacy notice and Data Processing Agreement provided at the point of onboarding. We are conducting a DPIA (Data Protection Impact Assessment) ahead of launch to ensure appropriate controls are in place before any financial data is handled.
8. Changes to this policy
We may update this policy as our product and data practices evolve. We will notify waitlist subscribers of any material changes by email. The date at the top of this page shows when the policy was last updated.
9. Contact
For any privacy-related queries or to exercise your rights: privacy@reconcileai.io